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Privacy Policy

1. Introduction

Kepler Visuals Ltd ("Kepler Visuals", "we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services.

Kepler Visuals Ltd is registered in England and Wales. Our registered address is 167–169 Great Portland Street, 5th Floor, London, W1W 5PF. Please read this policy carefully. If you disagree with its terms, please discontinue use of our site.

2. Information We Collect

We may collect the following categories of personal information:

  • Identity data: first name, last name, company name
  • Contact data: email address, phone number, postal address
  • Project data: project brief, budget range, timeline, location
  • Technical data: IP address, browser type and version, time zone, browser plug-in types
  • Usage data: information about how you use our website and services
  • Communications: any correspondence you send to us

3. How We Use Your Information

We use the information we collect to:

  • Respond to your enquiries and provide our services
  • Process and manage project applications and collaborations
  • Send you relevant information about our services (where you have opted in)
  • Improve and optimise our website and services
  • Comply with our legal obligations
  • Protect our rights and interests and those of third parties

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process your personal data on the following lawful bases: (i) your consent; (ii) performance of a contract with you; (iii) compliance with a legal obligation; or (iv) our legitimate interests in operating and improving our business, where these are not overridden by your rights.

5. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your data with trusted service providers who assist us in operating our website and delivering our services, provided they agree to keep this information confidential. We may also disclose your information where required by law.

6. Data Retention

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. When data is no longer required, it is securely deleted or anonymised.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Rectify any inaccurate personal data
  • Erasure of your personal data ("right to be forgotten")
  • Restrict the processing of your personal data
  • Object to processing based on legitimate interests
  • Data portability in a structured, machine-readable format
  • Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, please contact us at info@keplervisuals.com.

8. Cookies

Our website may use cookies and similar tracking technologies to enhance your browsing experience and analyse site usage. You can control cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of our site.

9. Third-Party Links

Our website may contain links to third-party websites. We have no control over the content or privacy practices of those sites and accept no responsibility for them. We encourage you to review the privacy policy of any site you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.